Embedded Files
Introduction
Introduction
Sharepoint is not directly supported by the IDEA Team, however, this page is designed to help you quickly learn how to create a link in Sharepoint. To learn more about Sharepoint in general, please visit the CITS page dedicated to Sharepoint as well as view a variety of videos on the topic.
Note: When sharing files from Teams that include students, such as the All School Team, which is presently only for SSW Faculty and Staff - not students, because there's no easy way to manage and enroll students, it is still very possible to provide access to students to Folders and Resources within the All School Team's associated Sharepoint folders/files. For example, if you have a folder like Policy Hub and want to share it out with all, including students, there's a very particular way that the link needs to be generated, so that students can just log in with their UMID and access the files without generating requests that need to be acted upon to reach the folder
Creating the Link from Sharepoint
Creating the Link from Sharepoint
Navigate in Sharepoint in your browser to the folder you want to share - and click Share
Click the three dots next to the people icons in the lower left: -this is to see if there's already a link or not, rather than creating a new one right away.
This takes you to the Manage Access page, where you can see the people with access and see there is one link already generate.
Click the Link tab to proceed.
Click Copy .
Verify that People in University of Maryland Baltimore with the link can view is listed. If there is no link, click Create and share a new link.
Once clicked, the Share screen will appear.
Clicking the Gear icon will bring up the window. Change the link choice to People in the University of Baltimore and then click Apply.
Finally, click Copy Link and a green bar will appear indicating the link has been copied and can now be shared with others.
If you get a link to a Sharepoint folder any other way, such as from your browser window when viewing a folder, or etc. - it will result in someone having to request access, and someone else having to permit or deny access.
Sharing Existing Links
Sharing Existing Links
Any time you include a link to a OneDrive or Sharepoint/Teams resource in an email - Outlook checks to see if the recipients have access - and will show either a blue link (indicating that it should be ok)
(((https://umbcits.sharepoint.com/:f:/s/SSW-School_Channel/EvigWauTbF5OpHRMSg_EdrIBMBkMd36h8OMr5Cgi3gNiNQ))) <--- ideally that link could be shared with anyone at UMB who has a UMID, to see the resources without requesting access, and this link appears blue).
If you see Red links with an i icon next to them, indicating that the links below are not accessible to all recipients of this email:
(((Policy Hub))) [[Policy Hubhttps://umbcits.sharepoint.com/:f:/r/sites/SSW-School_Channel/Shared%20Documents/Policy%20Hub?csf=1&web=1&e=UeJriC&xsdata=MDV8MDJ8Q2xhcmsuU2hhaC1OZWxzb25Ac3N3LnVtYXJ5bGFuZC5lZHV8MmVkMDZmZGFjZGM1NGVmZDgzNDgwOGRkOTJkZWUwOTl8M2RjZGJjNGE3ZTRjNDA3YjgwZjc3ZmI2NzU3MTgyZjJ8MHwwfDYzODgyODIwODIyMjQ4MjUwNHxVbmtub3dufFRXRnBiR1pzYjNkOGV5SkZiWEIwZVUxaGNHa2lPblJ5ZFdVc0lsWWlPaUl3TGpBdU1EQXdNQ0lzSWxBaU9pSlhhVzR6TWlJc0lrRk9Jam9pVFdGcGJDSXNJbGRVSWpveWZRPT18MHx8fA%3d%3d&sdata=NDQ4Wld4eTFzbkZ6clZxQmhlNWNoZTZya0ExNzdsSk82UExrUkczRjBtZz0%3d
Before you hit send, if there are links that still are not accessible, Outlook may provide one further warning.
Page updated
Google Sites
Report abuse