Introduction

Welcome to the SSW Setup Form.  This page is designed to help hiring managers smoothly onboard new employees by guiding you through the necessary steps to notify all relevant departments. By following this guide, you’ll ensure that your new team member has everything they need to hit the ground running from day one. This form will alert IT, Facilities and Finance departments so that they can prepare for your new employee. This form is also intricately tied to the SSW Directory - so that your new employee can have a profile in the directory from day one. Whether it's setting up IT accounts, arranging workspace logistics, or getting their email address, this guide will walk you through each step of the process to make sure nothing is overlooked.

Please contact ideateam@ssw.umaryland.edu if you have any questions during the process or wish to offer any adjustments or alteration suggestions for the form.

The Hiring Manager Role

Overview

The Hiring Manager is the primary person responsible for the initiation of the form. This process replaces the Word Document that was circulated to different departments and has built in tracking and automations to ensure that each department is given the up to date information necessary for setup.

The form link is sent to the Hiring Manager from the HR Department, however, for ease of use, the link to the hiring form appears below:

https://sswforms.fillout.com/sswsetupform

Filling Out The Form

When you click the link above, you will be taken to the SSW Setup Form. Select Hiring Manager. The form will expand, giving you the opportunity to complete the necessary setup information such as who the Primary Supervisor is, the Timesheet Supervisor, Department and Title etc. Additional questions on the form talk about campus, Employment status and other logistical questions that will all help other departments with the onboarding and setup process. 

When complete, you will be asked to hit the Submit button. 

Immediately after completing the SSW Setup Hiring Manager Form (above) you will receive an email from either Airtable Automations and/or Fillout. Please retain these emails for your records. They contain a very important magic link that will allow you to add more details such as name, start-date etc. to the form once you have selected a candidate and they have accepted your offer. 

Additionally, this will also trigger alerts to other SSW departments letting you know that you have a candidate selected so they can prepare items such as room assignments, key distribution, computer requirements etc.

Using the same magic link provided, you will want to go in to the form periodically and every time you receive an email or have further information to add.  Once you have added an orientation date for your employee, a new set of triggers will occur for each department. 

Other Departments 

Overview

If you are a member of Support Services, Informatics or the Finance Department, you will be provided with a link to the form in process via an email. You should periodically check the status by clicking the magic link everytime you receive an email or need to make an update to the form such as the addition of new furniture, equipment or keys etc.

Support 

Please contact ideateam@ssw.umaryland.edu if you have any questions during the process or wish to offer any adjustments or alterations to the form.